Careers

Job Overview:

Our growing company is hiring for an Import Export Coordinator (IEC). An IEC organizes shipments domestically and internationally. They prepare and process all documents and permits, maintain records of all transactions, assess the products’ qualities for import and export, and track shipments to ensure that they arrive at their destinations in a precise and timely manner. Moreover, an IEC must keep an active communication line with staff, and coordinate activities to ensure that all products and procedures adhere to the company’s standards and regulations.

Responsibilities:

• Function as intermediary and primary point of contact between in-house personnel and Customs Brokers on all import transactions
• Open file/data input for new shipments in D365 entry system
• Keep accurate records for the shipments and hard copy
• Verify documentation; identify incoming documents to ensure required documents are received
• Open files from pre-alert stage, secure all releases (customs, CFS, trucker, exams etc.)
• Monitor the process and manage exceptions from PO entry, Planning the shipment, booking confirmation, Load confirmation, goods issued and confirmation onboard along with Shipment completion and quality data
• Request documents from shipper as needed, this includes the commercial invoice, packing list, Container Packing List, Test Report, Certificate of Origin, etc.
• Conduct daily tracking and tracing and follow-up needed to ensure prompt and efficient movement of cargo and high customer satisfaction
• Coordinate carrier release by sending required bills of lading and freight payments, as needed
• Prepare trucker or carrier delivery order(s), as needed
• Monitor release status of Customs with KCI
• Send releases/ABI screen prints to carriers’/forwarders (when needed)
• Enter information on shipment status
• Communicate with brokers on shipment arrival
• Prepare the required documents to move inbound shipments between United States ports
• Communicate shipment status to customers and our warehouse via email, including spreadsheet
• Arrange/coordinate final delivery, as needed
• Maintain effective relationship with clients, carriers, forwarders, Customs broker
• Fill AES for export clearance and send all relate documents before doc cuts off to carriers
• Negotiate freight rates for imports and exports with ocean/air/ground carriers and coordinate bookings for FCL and LCL shipments
• Supply strategic logistics advice to internal decision makers to ensure most cost-effective transportation options are used to meet delivery targets
• Organize full truckload movements and LCL
• Calculate/Figure out, according to a shipment size, the correct form of shipment whether LCL or FCL

Qualifications:

• Bachelor’s Degree or equivalent experience
• D365 Capability; use of the ERP system as part of the everyday job
• Ability to communicate effectively across the AWG organization, from operations to senior managers
• Excellent command of Microsoft Office: Excel, Microsoft Access or comparable skills
• Self-starter: works autonomously on deliverables and thinks independently
• Prioritizes, organizes, computes financials related to shipments, and follows through on all transactions
• Converts weights, volumes, and currencies for international shipments
• Engages with customers and negotiates effectively
• Can work under pressure and meet strict deadlines
• Comes with knowledge of key import procedures
• Has direct knowledge of ocean ports, terminals, agent and carriers’ services and pricing policies
• Understands the demands of overseas and local clients
• Experience in Freight Forwarder business, preferred
• Familiarity with legal import and export shipping requirements
• Applies AWG’s internal procedures to provide excellent client services and results

Skills:

• Reading skills
• Mathematical skills
• Computer skills – emails, Excel

Location:

Aventura, FL

Job Type:

Full-time

Benefits:

• 401(k)
• Paid medical insurance premium
• Paid time off