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Bid Coordinator

JOB SUMMARY:

Looking for a very detail oriented and organized candidate to fill the role of Bid Coordinator. The role requires extreme attention to detail, ability to meet tight deadlines and effective communication and teamwork throughout a large organization.

Reporting to the Sales team, this position will be responsible for coordinating all the details and deadlines of the bid process.

Primary duties and responsibilities include:

  • Prepare and submit bid documents
  • Download files, set up in tracking sheet information, and enter in CRM different data from Project Websites
  • Track multiple projects for a various time range for different sales teams
  • Answer emails from Customers and Sales team regarding project information
  • Notify sales team of any addendums or memos.
  • Maintain status of bid opportunities from potential opportunity through award, notifying estimators and project managers of job walks, bid schedules, due dates, and opportunity updates
  • Maintain all bid files in an organized and consistent manner
  • Maintain template files and structures for prequalification, proposals, bid packages, etc
  • Coordinate with the sales to prepare and submit proposals
  • Order and submit payment/performance bonds as required per bid documents
  • Assist lead estimator with scheduling meetings, capturing notes, tracking commitments, and other miscellaneous tasks
  • Coordinate customer meetings and presentations
  • Prepare and maintain sales and marketing documents, website, and social media content
  • Additional duties as assigned

While all interested candidates are encouraged to apply, the ideal candidate would possess:

  • 2+ years of experience in bid/project/contract coordination in the construction field
  • Understanding of Customer Relationship Management software (CRM)
  • Ability to work independently.
  • Strong organizational and office skills, excellent attention to detail
  • Strong written and verbal communication skills
  • The desire to improve the efficiency of the process and the end result
  • Ability to self-manage time and priorities to meet expectations
  • Ability to create an aesthetic appeal to professional documents
  • Positive approach to problem solving
  • A contagious sense of humor and insensitive personality
  • Proficiency in the following: Word / Excel / Outlook / Bluebeam / Adobe / PowerPoint / Smartsheet
  • Download files, set up in tracking sheet information, and enter in CRM different data from Project Websites

Job Type

  • Full‐time

Location

  • Perris, CA

 

 

 

Inside Sales Associate

JOB SUMMARY:

This Inside Sales Associate supports the sales team with preparing customer quotations and bid documents, processing customer requests, answering and directing customer questions and technical support, and responding to customer inquiries in a fast-paced environment. This role will also include assisting Project Managers with maintenance and updates to project schedules.

Duties

∙ Develops and maintains relationships with potential and existing customers in the electrical construction, utility, and Engineer, Construct and Procure industries.

∙ Identifies and locates new clients through a variety of methods including networking and cold calls

∙ Develops and implements strategies for sales in an assigned region or industry

∙ Applies knowledge of the field and product features to match products to the needs of clients

∙ Answers inquiries from customers concerning products, their uses, and the industry at large

∙ Provides information, quotes, credit terms, and other bid specifications to clients

∙ Negotiates prices, terms of sales, and/or service agreements

∙ Prepares contracts and submits orders

∙ Collaborates with purchasing departments, managers, and other staff to confirm that orders are processed with accuracy and efficiency and that products are ordered and delivered properly

∙ Periodically prepares and reports results, status of accounts, and leads to manager

∙ Supports the sales team with the processing of customer documents (quotes, purchase orders, etc.)

∙ Supports sales team with processing of vendor documents

∙ Assists in the preparation of customer bid proposals

∙ Responds to or directs customer inquiries

∙ Supports the project team with data entry and extraction

∙ Provides data entry and extraction from ERP and Microsoft Office to deliver reports and analysis as instructed

∙ Retrieves information as requested from records, email, minutes, and other related documentation. Prepares written summaries of data when needed.

∙ Works with existing accounts while simultaneously generating new leads

∙ Performs other duties as assigned

 

Required Skills/Abilities:

∙ Excellent verbal and written communication skills

∙ Excellent sales and negotiation skills

∙ Thorough understanding of technical or application of products to be sold

∙ Organized with attention to detail

∙ Proven ability to build and maintain relationships with customers

∙ Proficient with Microsoft Office Suite or related software

 

Education and Experience:

∙ Associate or Bachelor’s degree required

 

Physical Requirements:

∙ Prolonged periods of sitting at a desk and working on a computer

∙ Must be able to lift up to 15 pounds at times

∙ 3‐6 Weeks/year travel to meet with customers or potential customers will be required on occasion

 

Qualifications

∙ US work authorization (Required)

∙ Bachelor’s Degree (Required)

∙ Sales Experience: 1 year (Preferred)

∙ Driver’s License (Preferred)

 

 Special Projects as directed by Management

Job Type: Full‐time

 

Location

∙ Perris, CA

 

 

 

Import/Export Coordinator

Job Summary:

The Import/Export Coordinator will provide support to the Logistics Manager and assist with preparation of import and export documents in compliance with customs and government regulations.

Responsibilities:

– Responsible for preparing and processing documents and data into the system about the status of our imports

– Scanning documents

– Following up shipments

– Dispatch orders to overseas FF

– Arrange import and export bookings (Air/Ocean/Land)

– Dispatch orders to drayage and trucking companies

– Ensuring all documentation is accurate and complete for imports

– Ensuring all documentation is accurate and complete for export

– Preparing documents for local drayage/trucking delivery

– Searching for the most economical trucking/carriers (Sea/Air/Land)

– Perform other duties as assigned

– Make sure inventory is accurate in system

– Accurate filing of documentation in the system

Required Skills & Abilities:

– Excellent verbal and written communication skills

– Knowledge of shipping regulations and policies

– Excellent organizational skills and attention to detail

– Proficient with Microsoft Office Suite or related software

– Understands typical requirements, terminology, and processes of import/export desk

Education & Experience:

– At least one year of experience in import/export terminology and processes

– Prior experience preparing customs and shipping documents preferred

Job Type: Full-time

Job Location: Miami, FL

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