Job Description:
· Prepare, verify, and process invoices for sales or services rendered
· Enter data on invoices; ensure proper coding on documents
· Collect on accounts by sending invoice reminders and communication with customers via phone, email, fax or mail
· Post customer payments by recording cash, checks, and credit card transactions and entering them into the general ledger or accounting software
· Prepare cash and check payments for bank; totaling and recording the deposit amounts, filling out deposit slips and bundling the funds and slips; making deposits at the bank
· Update receivables by totaling unpaid invoices
· Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted
· Verify the validity of account discrepancies by obtaining and investigating information from sales, trade promotions, customer service departments and customers
· Resolve invalid or unauthorized deductions by following pending deductions procedures
· Resolve collections by examining customer payment plans, payment history, credit line; coordinating contact with collections department
· Summarizes receivables by maintaining invoice accounts, coordinating monthly transfer to accounts receivable account, verifying totals; preparing reports
· Generate monthly, quarterly or annual financial statements and reports detailing paid and unpaid invoices and other accounts receivable activity
Preferred Skills
· Ability to handle Microsoft applications, with emphasis on strong skills in Excel.
· Excellent attention to detail
· Strong organizational ability
· Effective corporate communications skills
· Ability to consistently meet all deadlines
Job Type: Full-time
Job Location: Miami, FL
